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Microsoft Exchange Server Auditing, Documenting & Reporting

Start automatically auditing and documenting your Microsoft Exchange server with our network documentation tool XIA Configuration.

Document your organization and server configuration, address lists, databases, SMTP settings and more.

Detect changes to an Exchange server's networking settings or SMTP configuration.

All of XIA Configuration's features are supported when documenting Microsoft Exchange, including version control, production of professional documentation, reporting, PowerShell support, change tracking, XML output and more.

Microsoft Exchange Documentation Example

View an example Microsoft Exchange document generated by XIA Configuration:

Microsoft Exchange Documentation Example
Microsoft Exchange documentation sample generated by XIA Configuration (click to open)

Information documented by XIA Configuration

Find out more about the Exchange information documented by XIA Configuration below:

Screenshot showing Microsoft Exchange server configuration and navigation tree in the XIA Configuration web interface
Screenshot showing Microsoft Exchange server configuration and navigation tree in the XIA Configuration web interface

Supported Platforms

XIA Configuration documents the following versions of Microsoft Exchange:

  • Exchange 2013
  • Exchange 2010
  • Exchange 2007
  • Exchange 2003
  • Exchange 2000

Address Lists

An address list is a dynamically created collection of recipients and other Active Directory objects that make it easier for users to find the recipients and resources they want.

Document the following address lists information:

  • Type
  • Description
  • Last modified date
  • Query filter
Screenshot of address list information in a document generated by XIA Configuration
Screenshot of address list information in a document generated by XIA Configuration

Offline Address Books

An offline address book (OAB) is a copy of an address list made available to users while disconnected from the Exchange server.

XIA Configuration provides the following information on offline address books:

  • Activation Style
  • Address Lists
  • Description
  • Exchange 4.0 and 5.0 Compatibility
  • Last modified date
  • Web Access Points
Screenshot of offline address book settings in the XIA Configuration web interface.
Screenshot of offline address book settings in the XIA Configuration web interface.

Databases

In previous versions of Exchange, the public and private databases were found within Storage Groups configured on Exchange Servers and Clusters. From Exchange 2010 databases are configured at the Organisational level and settings previously found on the Storage Groups (such as Circular Logging) are now configured directly on the database.

Audit the following general database settings:

  • Name
  • Last Modified
  • Database can be overwritten by a restore
  • Database File
  • Database Size
  • Don't mount at startup
  • Message Size Limit
  • Don't permanently delete items before backup
  • Issue Warning
  • Prohibit Send
  • Prohibit Send and Receive
  • Enable Circular Logging
  • Master
  • Owning Server
Screenshot of database settings in a document generated by XIA Configuration
Screenshot of database settings in a document generated by XIA Configuration

Mailbox Database Settings

A mailbox database is a unit of management where mailboxes are created and stored. A mailbox database is stored as an Exchange database (.edb) file.
  • Journal Recipient
  • Keep Deleted Items
  • Mailbox Retention Period
  • Offline Address Book
  • Public Folder Database
Screenshot of mailbox database settings in a document generated by XIA Configuration
Screenshot of mailbox database settings in a document generated by XIA Configuration

Public Folder Database Settings

Public folders allow users to collect and share information. A public folder database is a database that stores public folders, indexes their contents, and assists in the replication of the folders with other servers. A public folder database is stored as an Exchange database (.edb) file.
  • Maximum Folder Age
  • Replication Message Limit Size
Screenshot of public folder database settings in a document generated by XIA Configuration
Screenshot of public folder database settings in a document generated by XIA Configuration

Database Availability Groups

Run reports on database availability groups (Exchange 2010 and above).

  • Name
  • Member Servers
  • Last Modified Date
  • Allow Cross Site RPC
  • IP Addresses
  • Witness Directory
  • Witness Server
  • Alternative Witness Directory
  • Alternative Witness Server
  • Database Availability Group Networks

Recipient Update Services

Audit the following information on recipient update services (Exchange 2000 and 2003 only):

  • Activation Style
  • Description
  • Domain
  • Last Modified
  • Domain Controller
  • Exchange Server

ActiveSync Policies

Exchange ActiveSync mailbox policies allows the application of a common set of policy or security settings to a user or group of users when using mobile devices.

Document the following ActiveSync policy settings:

General Settings

  • Description
  • Last Modified
  • Maximum Attachment Size
  • Require Password
  • Allow Attachments
  • Allow File Share Access
  • Allow Non-Provisionable Devices
  • Allow SharePoint Access
Screenshot of ActiveSync policy settings in a document generated by XIA Configuration
Screenshot of ActiveSync policy settings in a document generated by XIA Configuration

Password

  • Allow Password Recovery
  • Maximum Failed Password Attempts
  • Maximum Inactivity Timeout
  • Minimum Password Length
  • Allow Simple Passwords
  • Password Expiration
  • Password History
  • Require Alphanumeric Password
  • Require Encryption
Screenshot of ActiveSync policy password information in a document generated by XIA Configuration
Screenshot of ActiveSync policy password information in a document generated by XIA Configuration

Email address (Recipient) Policies

E-mail address policies generate the primary and secondary email addresses for recipients so they can receive and send email.

XIA Configuration provides information on the following email address (recipient) policy settings:

  • Description
  • Last modified
  • Policy Order
  • Filter rules
  • Address
Screenshot of email address policy information in a document generated by XIA Configuration
Screenshot of email address policy information in a document generated by XIA Configuration

Unified Messaging

Unified Messaging (UM) combines voice messaging and e-mail messaging into a single messaging infrastructure; it puts all e-mail and voice messages into one Exchange 2010 mailbox that can be accessed using Outlook Voice Access, telephone, mobile phone or computer.

Document the following information on unified messaging (Exchange 2007 and above only):

Dial Plans

Unified Messaging dial plans logically represent sets or groupings of Private Branch eXchanges (PBXs) that share common user extension numbers.
  • Name
  • Description
  • Last Modified
  • Allow Fax
  • Number of Digits
  • Send NDR On Delivery Failure
Screenshot of dial plan information in a document generated by XIA Configuration
Screenshot of dial plan information in a document generated by XIA Configuration

IP Gateways

In Unified Messaging the IP gateway is typically a hardware device that is used to translate between the Public Switched Telephone Network (PSTN)/Time Division Multiplex (TDM) or circuit-switched based telephony network and an Internet Protocol (IP) or packet-switched data network.
  • Name
  • Description
  • Last Modified
  • Allow Outgoing Calls
  • Enabled
  • Gateway Address
Screenshot of IP gateway information in a document generated by XIA Configuration
Screenshot of IP gateway information in a document generated by XIA Configuration

Mailbox Policies

Unified messaging mailbox policies allow the application of a common set of policies or security settings to a collection of UM-enabled mailboxes such as PIN policies and dialling restrictions.
  • Name
  • Description
  • Last Modified
  • Allow Missed Call Notifications
  • Associated Dial Plan
  • Maximum Greeting Duration
Screenshot of mailbox policy information in a document generated by XIA Configuration
Screenshot of mailbox policy information in a document generated by XIA Configuration

Accepted Domains

An accepted domain is any SMTP namespace for which Microsoft Exchange sends or receives email. Accepted domains include those domains for which Exchange is authoritative.

Audit the following information on accepted domains (Exchange 2007 and above only):

  • Description
  • Last Modified
  • Domain Name
  • Type
Screenshot of accepted domains information in a document generated by XIA Configuration
Screenshot of accepted domains information in a document generated by XIA Configuration

Journal Rules

Journal rules provide the ability to record all communications, including e-mail communications for use within an e-mail retention or archival strategy.

XIA Configuration provides information on the following journal rules settings (Exchange 2007 and above only):

  • Name
  • Description
  • Last Modified
  • Send Reports To
  • Scope
  • Sender
Screenshot of journal rule information in a document generated by XIA Configuration
Screenshot of journal rule information in a document generated by XIA Configuration

Exchange Servers

Note: For detailed information about your Windows servers, please see the Windows Server capability page.

XIA Configuration produces Microsoft Exchange documentation with the following information on Exchange Servers (settings may not apply to all Exchange versions):

Server Roles

The Client Access server role supports Microsoft Outlook Web Access, Microsoft ActiveSync clients, POP3, and IMAP4 protocols as well as Web services, such as Autodiscover, free-busy, and other Web services.
  • Client Access
  • Edge Transport
  • Hub Transport
  • Mailbox
  • Unified Messaging
Screenshot of Exchange server roles in a document generated by XIA Configuration
Screenshot of Exchange server roles in a document generated by XIA Configuration
The Hub Transport server role handles all mail flow, applies transport rules, applies journaling policies, and delivers messages to a recipient's mailbox.

General Settings

  • Name
  • Version
  • Product ID
  • Operating System
  • OS Version
  • Message Tracking Enabled
  • Hardware Serial Number
  • Remove Message Tracking Logs
  • Subject Logging Enabled
  • Maximum Restore Storage Groups
  • Maximum Storage Groups
  • Maximum Stores Per Group
  • Maximum Total Stores
  • Server Policies
Screenshot of Exchange server configuration in a document generated by XIA Configuration
Screenshot of Exchange server configuration in a document generated by XIA Configuration

Paths

  • Data Path
  • Installation Path
  • Message Tracking Path
  • Pipeline Tracing Path
  • Receive Protocol Log Path
  • Replay Directory Path
  • Routing Log Path
  • Send Protocol Log Path
Screenshot of Exchange server paths in a document generated by XIA Configuration
Screenshot of Exchange server paths in a document generated by XIA Configuration

SMTP Settings

Document the following SMTP settings (may not apply to all Exchange versions):

  • Anonymous Authentication
  • Basic Authentication
  • Integrated Authentication
  • AutoStart
  • Bad Mail Directory
  • Bindings
  • Connections
  • External DNS Servers
  • Fully Qualified Domain Name
  • Incoming Connection Timeout
  • Logging Enabled
  • Masquerade Domain
  • Allow all computers that successfully authenticate to relay
  • Maximum Hop Count
  • Maximum Incoming Connections
  • Maximum Message Size
  • Maximum Outgoing Connections
  • Maximum Recipients
  • Maximum Session Size
  • Perform Reverse DNS Lookup
  • Relay Access
  • Send a copy of non-delivery reports to
  • Forward messages with unresolved recipients to
  • SMTP SMART Host
  • SMTP Pickup Directory
  • SMTP Queue Directory

Interested?

View the sample document or find out more about XIA Configuration Server.

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